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Then click on Edit recipients list and select the people you want to include in the list. Find the excel file where your data is saved. Click Yes to mail merge labels from Excel to Word. label, adding the name & address details in the second label just put the.

With the holidays fast approaching, now is a good time to tackle your address list. control field) In the next (second) pair, keep the 'Next Record' control field in the first. By using an Excel spreadsheet and the Mail Merge tool in Word, you can ea. In first pair of labels enter Name & Address Fields (removing 'Next Record'. Then click Select recipients and Use from am existing list. Try this: Select a two column label format in Word mail merge. Once your mailing addresses are set up in an Excel spreadsheet (see the previous video to learn how), its a snap to get Word to create mailing labels from them. For more info, see Data sources you can use for a mail merge.įor more info, see Mail merge: Edit recipients.įor more info on sorting and filtering, see Sort the data for a mail merge or Filter the data for a mail merge. From the ribbon in Word, click on Mailings, then click on Start Mail Merge and select the type you want to do. Use the Match Fields option to map your column names in Excel to the address fields in Word. Connect and edit the mailing listĬonnect to your data source.

The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. Browse and select the excel file you will. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Microsoft Word recognizes a variety of commercial labels, with these already programmed into the system. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge. Here are some tips to prepare your Excel spreadsheet for a mail merge.